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Release of Health Information

Student Health Services is committed to upholding the highest standards regarding the confidentiality of health records. Records are stored and maintained in accordance with Federal, State, and TCNJ safety and retention regulations. Health records are kept for 10 years after the most recent visit. After the designated time, the records are destroyed. Records of immunization are kept longer, and in most cases, our office has records of required vaccinations that were submitted within the past 30 years. 

Requesting Immunization Records: The majority of record requests we receive are for Immunizations. Students who entered TCNJ on or after January 2008 can obtain these records on the portal, OWL, at https://tcnj.medicatconnect.com/ . After logging in, go to the Immunizations – View History section and click the Print button. If you entered TCNJ before January 2008, we may have your records on file in the office. Please follow the instructions below for “Requesting Health Records”.

Requesting Health Records: Print the Authorization for Release of Health Information, complete the form and fax or email it to our office at health@tcnj.edu. Be very specific about what you want released. Sign and date the form to avoid delays in processing your request. Note that this request is specific to Student Health Services’ records and will not contain records you may have in Counseling & Psychological Services (CAPS), Alcohol and Other Drug Support Services, Anti-Violence Initiatives, Athletics or other offices on campus (see below for more information). Allow 7 business days for processing of requests. If picking up your records in-person, bring your Driver’s License with photo ID for verification purposes.

The Authorization for Release of Health Information can only be used to release health records that already exist (past and present). We do not honor authorizations from students providing an individual with access to clinical records that may exist in the future.

Fee:

Immunization Record Free
TB Test Record Free
All other medical records $10.00 for 1-10 pages
$1.00 for each additional page after 10 pages
We will call or email you with the total cost after your record is retrieved. Payment must be made before records are sent.

We accept payment by personal check, cash, Visa, MasterCard or Discover.


REQUESTING MENTAL HEALTH RECORDS FROM COUNSELING & PSYCHOLOGICAL SERVICES (CAPS): Call (609) 771-2247.

Need your health information records from another office on campus? Click HERE for the TCNJ Office Directory.

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