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Pre-Entrance Health Requirements for Graduate Students

Incoming Graduate Students,

Congratulations on your acceptance and welcome to The College of New Jersey!

Individuals enrolled in TCNJ classes are required to complete certain health requirements as a pre-requisite to attending classes on or off campus.  The only individuals exempt from health requirements are (1) non-matriculated students taking less than 9 credit hours/semester (part-time status), (2) students who never congregate on-campus or in an off-campus facility, such as those enrolled in programs for individualized home study or conducted entirely via electronic media, and (3) students who are exclusively attending classes outside the State of New Jersey.  At such point that you no longer meet the exempt criteria, you become subject to health requirements.  This typically happens when a non-matriculated student taking less than 9 credit hours per semester is formally accepted into a degree or certificate program at TCNJ. 

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Students who attended TCNJ previously may have immunization records on file in Student Health Services.  If you are not currently taking classes at TCNJ, please email health@tcnj.edu to inquire.  If you are currently taking classes at TCNJ, you can check yourself by logging on to OWL – Click on Immunization, then on View History.  Even if you have all required immunizations on file in Student Health Services, you are still required to complete non-immunization health requirements listed below. 

DUE DATE 

For students taking classes on-campus:

Fall entering or matriculating (Aug – Dec) July 1
Late Admit for Fall (accepted >July 1) Aug 31
Summer entering or matriculating (May – July) May 15
Spring entering or matriculating (Jan – Apr) Jan 15

For students enrolled in an off-site program (e.g., RTC, N.J. Cohort, etc).

Fall entering or matriculating (Sept – Dec) Oct 1
Summer entering or matriculating (May – Aug)     June 15
Spring entering or matriculating (Jan – Apr) Feb 1

Required Health Forms

All forms listed below except the New Student Medical History are pdf files that can be viewed & printed out (but not filled out online). If you click on the form and it does not open, you may not have a pdf reader program installed on your computer.  For free download of Adobe Reader, click HERE

Student Health Services is committed to protecting the privacy & confidentiality of all patient health information.

FORM ABOUT HOW TO SUBMIT
Record of Immunization (pdf) This is a form that you print out and is completed, signed & stamped by your health care provider or a registered nurse. You must receive any required vaccinations that you are missing. 
Emailed, faxed, or mailed forms will NOT be accepted.
ENTER DATES & UPLOAD FORM INTO OWL:
Log in to OWL using your TCNJ email user name and password. NOTE to students who will be taking classes on campus: Graduate Studies will not activate you in OWL until after you deposit and within a few weeks before your Orientation date. Wait until 2 weeks before Orientation to log in to OWL. If you are still encountering problems, email our office at health@tcnj.edu .  
1) With your completed Record of Immunization in front of you, click on Immunization, then on Enter Dates. Enter the dates and then click Submit. Do NOT skip this step! Dates of vaccination must be entered before uploading your forms or your forms will NOT be reviewed. 
2) Click on Upload at the top of the page and follow the directions to upload the Record of Immunization into OWL. You can also upload other related forms such as laboratory reports.  Your immunization dates will be verified by our staff once we receive the Record of Immunization & an email will be sent to your TCNJ email account. Please check this email account frequently!
For a Step-By-Step Guide on how to submit health requirements with screen shots of OWL, click HERE (pdf).
New Student Medical History This is a confidential form about your personal & family medical history. It is important that you answer these questions truthfully and to the best of your ability.  This information is only seen by Student Health Services’ physician, nurse practitioners, and nurses. THIS FORM IS ONLINE.
Log in to OWL using your TCNJ email user name and password.  Click on Forms at the top of the page and then on New Student Medical History.
–When answering the Tuberculosis (TB) Screening Questionnaire section, OPEN & VIEW Countries With Moderate to High TB Incidence Rates (pdf) to answer the 3rd and 4th questions in this section.
–To answer the Meningococcal Disease & Vaccination question, OPEN & READ the Meningococcal Meningitis Fact Sheet (pdf).
When the form is complete, click SUBMIT.  
Physician’s Evaluation for Tuberculosis (pdf) This form is required ONLY if you answered YES to one or more questions on the Tuberculosis (TB) Screening Questionnaire in the New Student Medical History. Print out the form and take it to your healthcare provider to be completed, signed and stamped.   If you answered NO to all questions on the TB Screening Questionnaire, do not print out this form.
Emailed, faxed, or mailed forms will NOT be accepted.
UPLOAD INTO OWL:
Once the form is complete, log in to OWL using your TCNJ email user name and password. Click on Upload at the top of the page and follow the directions to upload the Physician’s Evaluation for Tuberculosis.  You can also upload other related forms such as laboratory reports & chest x-ray report if indicated.  

Some students find that they are missing one or more of the immunizations required to attend TCNJ.  Vaccinations can be obtained from several providers in your community including your doctor, urgent care center, walk-in medical clinic, or pharmacist.  Immunizations are also available in our office. Interested students can call 609-771-2889. Students who are completing vaccination series such as Hepatitis B where spacing between doses is necessary can obtain an extension from our office past the due date and into the semester if needed.


MEDICAL EXEMPTIONS FROM REQUIRED VACCINATIONS

Students are not required to have any vaccinations that are medically contraindicated.  To apply for a medical exemption, the student must provide Student Health Services with a letter from their healthcare provider with the information: 

  • the name of the vaccine that is medically contraindicated,
  • the specific period of time that the vaccine is medically contraindicated,
  • the reason(s) for the medical contraindication based upon valid medical reasons as enumerated by the United States Department of Health and Human Services, Advisory Committee on Immunization Practices (ACIP). For current ACIP immunization schedules and recommendations, including contraindications, click HERE.

Applications for medical exemptions are reviewed by the director of Student Health Services and the student will be notified of her decision via TCNJ email. If approved, the student will be exempted from the specific immunization permanently (in the case of a permanent medical condition) or temporarily until such time that the student’s medical condition permits vaccination.

The College of New Jersey may temporarily exclude a student with a medical exemption from vaccination from classes and from participating in college-sponsored activities during a vaccine-preventable disease outbreak or threatened outbreak. The decision to exclude a student with a medical exemption will be made by the College in consultation with the New Jersey Commissioner of Health.


RESOURCES FOR DISABILITY & MENTAL HEALTH SUPPORT

ADA ACCOMMODATION REQUESTS

Please direct requests for accommodation for a physical or mental disability to Disability Support Services.  See the DSS website for information at http://differingabilities.pages.tcnj.edu/ .

MENTAL HEALTH SERVICES

Questions and concerns about the availability of mental health services at TCNJ can be directed to Dr. Mark Forest, Director of Counseling & Psychological Services.  Call 609-771-2247 or contact Dr. Forest by email at forestm@tcnj.edu .

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